Privacy policy

This portal is a private register kept by the executive committee of MGSBI 2008 Alumni. It exists so the committee can keep in touch with members and mark their birthdays and wedding anniversaries. Nobody outside the committee can sign in to it.

You did not sign up for this portal. Your details were in the association's register before it existed, and the committee moved them here. That is why this page is written the way it is: to tell you plainly what is held, where it goes, and how to have it changed or removed.

What is held about you

Your name, including a maiden name where one was recorded. Your phone and WhatsApp numbers. Your email address. Where you live, your class set, and any hobbies you mentioned. The day and month of your birthday and of your wedding anniversary, but not the year of either. A photo, if one has been added, and separately a second photo if one has been added for your anniversary card — often a picture of you and your husband or wife.

If your husband or wife is also a member, the register records that the two of you are married, so your anniversary is marked once for both of you rather than twice. No details about a husband or wife who is not a member are held — not even a name.

Nothing about you is collected automatically. Every field was typed in or imported by a committee member.

What it is used for

Keeping the register itself, so the committee has a current list of members. Sending you a birthday or anniversary card and message, by email or by WhatsApp. Telling committee members, each morning, who is celebrating that day so they can reach out. And contacting you about the association's affairs.

It is not used for anything else, and it is never sold, shared with advertisers, or given to another organisation.

Who can see it

Only committee members with an account on this portal, each signed in with their own password. Other members cannot see your details, and nothing in the register is public.

Every sign-in, and every change to a member's record, is logged with who made it. Committee members can be traced to what they did.

Where it is stored

Honestly, in several places, because the portal is built from services run by other companies. The register itself is on a database server rented from InterServer. The portal runs on Vercel. Photos are stored by Cloudinary. Emails are sent through Resend. An encrypted backup of the register is copied to Google Drive every night so it can be recovered if the server is lost.

These companies are outside Nigeria, so your details leave the country in the ordinary course of the portal working. Each of them handles the data only to provide its service to us.

The connection between the portal and the register is encrypted, the backups are encrypted before they leave the server, and the server refuses connections that are not encrypted. Photos can only be viewed by a committee member who is signed in; the storage behind them refuses any request the portal has not signed, so a copied link opens nothing.

How long it is kept

For as long as you are on the association's register. When a member leaves or loses touch, their record is usually marked inactive rather than deleted, so that the association's history stays intact. If you ask for your details to be removed, they are deleted, including any photo, and the only trace that remains is a line in the activity log saying that a record existed and who removed it.

Your rights

You can ask to see everything held about you. You can ask for anything to be corrected. You can ask for the reminders to stop, so that your birthday and anniversary are no longer sent to the committee or to you. And you can ask for your details to be removed altogether.

The Nigeria Data Protection Act 2023 gives you these rights in law. The association would honour them regardless.

How to ask

Email mgsbi2008alumni@gmail.com. A committee member will reply, and will not ask you to justify the request.

Changes to this page

If what is held, or where it is stored, changes in a way that matters to you, this page changes with it and the date at the top moves. The current version is always the one at this address.